Initially, the Flinders team implemented Okta Multi-Factor Authentication only for IT administrators.

“We had a system called ‘Five Steps to Flinders.’ I think we nicknamed it internally ’87 Steps to Flinders. And the fact that when we wanted to trial it and test it out and pilot it, it worked exactly as advertised. The Okta Identity Cloud provides secure identity management with Single Sign-On, Multi-factor Authentication, Lifecycle Management (Provisioning), and more. Given our diverse user population, we have the goal of trying to make everything as easy to access as possible, so that kind of conflicts with the traditional view of security.

“We had user cohorts starting to use Trello everywhere.

Follow the steps below: Security Officers are available 24-hours a day via the hotline telephones around campus or: Security and Lost Property are located next to Flinders Connect on the Plaza. Bring the cursor to the icon that represents your phone brand, and then click on the Next button. Everything was quite disjointed from a technology perspective. The team had clear priorities for improving online services at Flinders: Finnis evaluated several identity management vendors in his search for a partner that could align with Flinders’ identity-first strategy, and Okta stood out. “The administration panel in Okta makes some technical challenges very simple to manage.

For details about these cookies and how to set your cookie preferences, refer to our website, Financial advice, emergency loans and grants, International student financial assistance, "I don't have a smartphone.

Today, they’re rolling it out progressively to the wider university, adding another comprehensive layer to their identity-first security strategy. “Everything was quite disjointed, from a technology perspective.”. When assessing new applications, the Flinders team first asks whether or not they’re in the Okta Integration Network, says Finnis. By centralizing identity, the team reduces risk across the organization and is able to quickly identify if an account has been compromised. so we have a 27,000 students, about 2,800 staff. “If the answer is no, the follow up question is, ‘When are you going to be on the Network?’” he says. The university prides itself on its record of community engagement, as well as its long-standing commitment to enhancing educational opportunities for everyone.

Once you have enrolled your device following the steps above, you can test MFA to see how it works. Sturt Rd, Bedford Park Given the diversity and turnover inherent in a university environment, that’s no small task.

Select Exchange ActiveSync.This option may be named Exchange account or Corporate on some versions of Android.

“The commencement process for students was quite difficult,” says Aaron Finnis, chief information security officer. Cutting costs while boosting security and access, Embracing secure, student-led tech—and the cloud. For details about these cookies and how to set your cookie preferences, refer to our website privacy statement. A new security team takes an identity-first strategy, centralizing identity management first and then implementing security controls based on user profiles. A smooth implementation. Various trademarks held by their respective owners.

Because Okta makes application integration easy, Flinders now follows a truly student-centered technology strategy. The team correlates Okta’s authentication data with other network security information, to build a comprehensive security profile across the university’s IT infrastructure. To install Okta Verify on your iPhone or iPad, open App Store on your mobile device and search for Okta Verify. You can report an incident that has happened to you, which you have witnessed or have been told about.

Okta configuration for single-page applications: How to authorize WorkflowGen access to single-page applications using Okta. Please refer to "Okta Verify does not work on my phone.". After a 10-week implementation, the team rolls the solution out to 48,000 users over a two-week period.

Introduce multi-factor authentication, for an additional layer of protection, Streamline application access, to unify the identity infrastructure and offer a simplified online experience, Decrease the number of password recovery requests while increasing password security, Easily integrate with existing on-prem systems and new cloud services, Efficiently onboard and offboard large numbers of users, while unifying fragmented user profiles, Increase visibility into university IT systems, to improve security monitoring practices. © 2020 Okta, Inc. All Rights Reserved.

Users get access to the systems they need via an intuitive interface with the control to manage their own accounts. In addition to its 100,000 alumni around the world, Flinders IT serves 27,000 students 2,800 full-time staff, and about 4,000 “casual” teaching academics.

Students don't get challenged for MFA on campus so the lack of phones will not be an issue. That kind of visibility was impossible with the distributed services and technologies that Flinders had before the Okta implementation. “That represents months of development work and testing prior to deployment.”, Today, rolling new technology out to users is quick and painless, says Davies. Helpdesk and computer support is available to all online students. Generating a universal link for WorkflowGen Plus: How to generate a universal link to simplify the WorkflowGen Plus mobile app user login. Click on the button to test.

Open the Okta Verify mobile app on your mobile phone.

Looks like you have Javascript turned off! Next time you log in, tick ‘Do not challenge me on this device'. To reduce identity sprawl and guard against compromised accounts, the team took an identity-first strategy: “Identify users better, focus on identity first, and then implement security controls from that model.” With strong, centralized management of user identities, Finnis reasoned, the team could apply security policies easily across university services. Today, Flinders users can access more than 150 applications from the Okta portal. If our users can inform our investment decisions, that’s fantastic.”, Trello offers a recent example. “We’re very excited about that,” says Davies.

Aaron Finnis: I guess one of the biggest challenges we had is we couldn't integrate quickly. Tap on the Add Account button and you will be prompted to scan the QR code shown on your computer screen. So we can see a user login from a particular location or device and we can look across our entire application portfolio.

Flinders University, a 52-year-old institution based in South Australia, aims to create a seamless experience for its 27,000 students, 2,800 staff, and 4,000 casual academics. If Okta Verify does not work on your smartphone, try Google Authenticator as an alternative. We didn't have a single support team for identity. Flinders University, a 52-year-old institution based in South Australia, aims to create a seamless experience for its 27,000 students, 2,800 staff, and 4,000 casual academics.

To install Okta Verify on your Android phone, open Google play store app on your device and search for Okta Verify. “With our legacy identity management system, we'd be looking at a cost of approximately $40,000 to build a connector to a single cloud-based application,” says Finnis. Read this case study about how Flinders University selected Okta to be their identity and authentication partner to simplify access and provisioning for their 30,000 students, advancing identity and efficiency of the Education industry. Send push notification.

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“Access is provisioned as needed. At the start of each school year, the team onboards about 6,000 new users—a mix of students, staff, and affiliates. Looks like you have Javascript turned off! And so we have to think of different ways to make access to our services much more seamless to users, so more automated if we can, and also make sure that we're not imposing additional security controls on particularly students to make sure that their experience is the best it can be.

It is planned to exempt all students who scheduled an online exam from the MFA process altogether during the exam period in November 2019.

The system logging is very good, the integration configuration, the directory flow is very easy to use.

On your computer, go to Okta dashboard and go to the ‘, ’ and enter your password. Open the Okta Verify mobile app on your smartphone. What will happen when I have a class in a lab?

So we can onboard applications and roll out services to users in a timely manner. Thanks to the 5,500 pre-integrated applications in the Okta Integration Network, the university can easily add the cutting-edge technologies that students demand, while avoiding software development costs. You will not be prompted. So Okta is our eyes and ears for all of our users. Ranked in the top 2% of universities worldwide, Flinders University in South Australia is known for providing innovative, student-centered education. Flinders went live with a new activation process at that point, as well. It was quite onerous.” For young students just out of high school, the process could be overwhelming.

I have accidentally deleted the Okta Verify app from my phone. To streamline identity management, the team integrated the university’s on-prem student information system and its Moodle learning management system with Okta. Click on the Send Push button. The Flinders team deploys Okta Single Sign-On and Lifecycle Management, integrating Office 365 along with other cloud and on-prem, legacy applications.

What if I am a student outside of Australia, or planning to travel overseas?

I don't have a smartphone. The University is currently rolling out Okta Multi-Factor Authentication to the wider university community and begin a major transition away from legacy systems to the cloud. © 2020 Okta, Inc. All Rights Reserved.

Click on the Send Push button. “It worked exactly as advertised,” he says. New student onboarding is much less onerous, as a result.

Flinders University faces budget pressures, evolving security requirements, and an ongoing drive to provide innovative, student-centered education experience. “We could see that it would bring some additional user experience improvements, as well.”. Students have a seamless experience now. “We’ve reduced that to around 400, and we’re still working on it.” That reduction in load represents $22,000 in annual savings for the IT department.

South Australia 5042. “Rather than saying, ‘Don’t use Trello because we don’t support it,’ we ended up buying the enterprise version and integrating it with Okta, so we could instantly give that single sign-on experience to our users.”.